Board of Directors - Secretary

 

OUR MISSION

·         To stop impaired driving and to support victims of this violent crime.

ROLE PROFILE

·         As Chapter Secretary, you are the primary administrative resource (in the absence of a Chapter Administrative Assistant) for a dynamic grassroots MADD Canada Chapter within your community.  You will work collaboratively with fellow board members; community partners and the national office to support our mission.

COMMITMENT                                                                                                                   

·         1-2 year term, 3-5+ hours / month.

PREREQUISITE

·         Be an active Chapter member.

RESPONSIBILITIES: KEY TASKS / ACTIVITIES      

·         Prepare agendas and record minutes during monthly board / Chapter meetings, annual general meetings and / or general meetings.

·         Ensure that all Chapter correspondence, including Chapter agendas and minutes are filed and distributed systematically and in a timely manner.

·         Maintain board and Chapter (volunteer & membership) records accurately.

·         Maintain regular contact / communication with the Chapter President; fellow board members; committee chairs, etc…

·         Forward Chapter specific records and data to the national office in a timely manner. (i.e., new membership & minutes monthly and membership renewal & compliance audit form on an annual basis).

·         Assist the Chapter President (in the absence of a Chapter Administrative Assistant) with the receiving and monitoring of all Chapter correspondence and inquiries (this includes emails, phone calls, mail, etc…).

·         Assist the Chapter President, Vice-President or directors / committees with any required correspondence (this includes any letters, mailings, flyers or documentation).

·         Work collaboratively with fellow board members; your community; community partners (i.e., police, fire, emergency medical services, media, schools, health department, local merchants, companies, etc…) and the national office.

·         Be knowledgeable about MADD Canada’s policies, programs and services.

·         Act as a signing officer for the Chapter (as required).

·         Promote the Chapter positively within the community.

·         Act as a spokesperson & community liaison for the Chapter (as required).

·         Actively seek opportunities to partner and build strategic alliances / partnerships within your local community.

·         Lead by example.

BENEFITS TO VOLUNTEERING

·         Share your skills and expertise administratively.

·         Meet new people and learn new skills.

·         Gain new insights and experiences.

·         Explore and / or confirm career opportunities.

·         Contribute to the well-being of your community.

PREFERRED SKILLS & QUALITIES

·         You enjoy taking minutes, preparing agendas and writing letters.

·         You have experience preparing reports, data entry, documents and mailings.

·         You have strong computer and writing skills.

·         You are organized.

·         You possess strong communication skills.

·         You are a people person.

·         You are friendly and flexible.

·         You are a team player.

·         You possess tact, discipline and attention to detail.

·         You have prior experience serving on a board of directors (preferred, but not required).

ORIENTATION

·         You will receive an Orientation Guide and might be asked to attend an Orientation Session (from / by your local Chapter).

TRAINING

·         You will be supported and trained by fellow board members and / or the Chapter Administrative Assistant.

WE INVITE YOU TO JOIN OUR TEAM OF VOLUNTEERS

·         Contact your local MADD Canada Chapter or visit MADD Canada @ www.madd.ca (feel free to attach a copy of your resume).

·         Candidates will be contacted for an interview.